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Avenza Map Competition 2021: Eligibility, Release, and Rules

To download a PDF version of the complete rules, click HERE

“Sponsor”: The Sponsor of the competition is Avenza Systems Inc., located at 84 Merton St. Toronto, ON, Canada. 

“Entrant”: The primary author indicated on the submission form. The Entrant will be the primary contact for notification of winners, and delivery of prizes.

Deadlines: Submissions (included Map File and Completed submission form) must be received by the stated deadlines.

Competition opens: September 22nd 2021

Submission deadline: November 19th, 2021, 5:00 pm ET

Winner announcement: December 2021

Eligibility: The competition (both categories) is open to all individuals who are the legal age of majority in their country or province of residency, except for individuals who are residents of Crimea; Iran; North Korea; Sudan; Syria; the Province of Quebec, Canada, and where prohibited by national, state, provincial, or any other governmental laws or regulations. It is the Entrant’s sole responsibility to review and understand the Entrant’s employer’s policies regarding eligibility to participate in this competition. If an Entrant is participating in violation of such employer’s policies, the Entrant may be disqualified from the competition or from receiving prizes. Sponsor disclaims all liability for disputes arising between Entrant and Entrant’s employer, and prizes will only be awarded in compliance with the rules of this competition and or entrant’s employer’s policies. Any submission(s) that is not produced by the Entrant or that violates patent, copyright, trademark, or trade secret laws is ineligible. Employees and representatives of Avenza are not eligible to enter the competition. Avenza reserves the right to verify the eligibility of all Entrants.

How to Enter: No purchase necessary to enter. To enter the Avenza Map Competition, the Entrant must complete and submit the application form located at: avenza.com/map-competition/submission/. Submitting an entry to the competition indicates the Entrant(s) have read and agreed to the competition terms and conditions outlined in this document. Falsifying information on the submission form will result in disqualification. All submissions must adhere to the submission guidelines outlined for the respective competition category, provided below.

Submission Guidelines (Open Category)

  • The “Open” category will accept entries from anyone (Participants of all skill levels, industries, and experience may submit). 
  • Collaborative maps (projects created by a team rather than an individual) are allowed. Secondary authors should be listed in the “contributors” section of the submission form. 
  • It is the responsibility of the primary applicant to distribute any potential winnings among team members.
  • The cartographic work in these maps must be the original work of the Entrant (and secondary contributors if applicable). The data must be appropriately cited. 
  • Maps will be accepted in digital format, PDF, PNG, and JPG/JPEG. Resolution for digital files should be high resolution (150 DPI minimum recommended). Please keep file sizes to a maximum of 100MB.
  • Maps submissions must be developed using Avenza software. Other software may be used to supplement map creation, but Avenza software must be a significant component.
  • Multiple entries are allowed from the same person, however, each entry must be entirely distinct from each other (i.e do not submit multiple maps from the same project/map series). 
  • Winning entries may be used in marketing materials/promotional images by Sponsor or its agents. Entrants must accept terms of release prior to submission. At a minimum, a web gallery of winning maps will be created to display winners and runner-up entries on the Avenza websites.

Submission Guidelines (Student Category)

  • Competition is only open to students (Post Secondary and Graduate level) at a recognized Academic Institution/University/College. 
  • Collaborative maps (projects created by a team rather than an individual) are allowed. Secondary authors should be listed in the “contributors” section of the submission form. Secondary contributors must adhere to the same eligibility guidelines as the Entrant (i.e they must also be a student). It is the responsibility of the primary Entrant to distribute any potential winnings among team members
  • Submissions in this category must come from a current student or student who has graduated in the same calendar year 
  • The cartographic work in these maps must be the original work of the Entrant (and secondary contributors if applicable). The data must be appropriately cited.
  • Map projects conducted under the supervision of a professor are accepted as long as the actual map creation was performed by the student(s).
  • Maps will be accepted in digital format, PDF, PNG, and JPG/JPEG. Resolution for digital files should be high resolution (150 DPI minimum recommended). Please keep file sizes to a maximum of 100MB.
  • Maps submissions must be developed using Avenza Software (other software may be used to supplement map creation, but Avenza software must be a significant component)
  • Winning entries may/will be used in Marketing materials/promotional images by Sponsor or its agents. Entrants must accept terms of release prior to submission. At a minimum, a web gallery of winning maps will be created to display winners and runner-up entries on the Avenza websites.
  • Student winners will be asked to contribute to a blog post documenting their winning map, and their use of Avenza Software. Contribution to this article will be required for student winners.

Student Eligibility (Student Category): Entrants to the student category must adhere to the above Eligibility requirements, and in addition, must be currently enrolled in, or have graduated within the calendar year (2021), from a recognized post-secondary academic institution. Submissions to the student competition will require the use of an Institutional email address, and the inclusion of school, program, and course information. 

Originality and Usage Terms: Entrants certify that they are the owner of the submission in copyright and title rights, are the original named author(s), and grant to Sponsor an exclusive, worldwide, perpetual, assignable, royalty-free license to display the submission in all media or platforms whether now or any and all media, now or hereafter known, worldwide and on the Internet and the Entrant agrees to indemnify and hold the Sponsor harmless from any claims contrary. Display of submission by the Sponsor will be strictly for marketing purposes and to make derivative works from such materials for marketing (i.e., to create promotional materials). 

Redistribution Rights: By participating in the competition, each Entrant hereby grants permission for the Sponsor to use Entrant’s submission for the purpose of advertising, trade, and promotion without further notice, permission, or compensation. Except as required by law or permitted pursuant to these Official Rules, the Sponsor will not share an Entrant’s personal information with any third parties. 

Judging: Judges are to be appointed by the Avenza Systems team. Judging will be conducted by professional Cartographers, expert map-makers, and other members of the Avenza Team. For each map submission, judges will primarily assess the following categories: Visual Quality, Creativity, Design Effectiveness, Map Clarity. The Avenza Judges decisions will be considered final and not subject to dispute and or appeal in any fashion.

Notification of Winner: Upon completion of judging, winners will be notified via the email address listed on the original submission form by the Entrant. Failure to provide a valid email address may result in disqualification.  Winners will be required to verify eligibility through email communication. If the Sponsor is unable to establish communications with the winner via email, the winner may be disqualified and an alternative winner may be selected. After confirmation of all winners is complete, winning entries will be publicly announced on Avenza Social Media and on the Avenza Website. 

Prizes: Each category will have a 1st Place winner and a 2nd Place Runner-up. A single Entrant cannot win multiple prizes. The Sponsors may withhold the awarding of prizes in the event of disqualification of the Entrant, or when communication between the Sponsor and the Entrant cannot be established. Following notice of a prize, Entrant will have a finite limited amount of time to provide Sponsor with all the details necessary to deliver the prize failing which the prize may be forfeited.

Open Competition:

  • The 1st Place winner will be awarded a cash prize of $1000 USD. (one thousand United States dollars). The Runner-up winner will be awarded a cash prize of $500 USD (five hundred United States dollars).

Student Competition:

  • The 1st Place winner will be awarded a cash prize of $400 USD (four hundred United States dollars). In addition to the cash prize, the 1st Place winner will also receive a “software prize” including: 
    • A one-year Student License for MAPublisher and a one-year student license for Geographic Imager. 
  • The Runner-up winner will receive the “software prize” with no additional cash prize.

Software prizes do not include licenses for Adobe Illustrator and or Adobe Photoshop software.

Awarding of Prizes: Cash prizes will be awarded to the winning Entrant by the Sponsor at the Sponsor’s discretion using an agreed-upon method of transfer. No substitutions for prizes will be made, and prizes are not transferable. Any applicable taxes on the prizes are the sole responsibility of the winner. Where applicable all associated fees with the awarding of cash prizes (including but not limited to transfer fees and foreign exchange fees) will be subtracted from the total prize amount.

Sponsor reserves the right to discontinue this contest without prior notice or to not grant any prizes if the submitted entry does not meet the criteria set forth herein. All judging is final and is not subject to appeal.

Privacy Policy: By entering the competition, the Entrant gives express consent for the collection, reproduction, storage, and use of personal information as it relates to the competition. The Sponsor’s privacy policy can be viewed at: www.avenza.com/legal/privacy-policy.

More Information: Questions or inquiries regarding eligibility, rules, and submission requirements for the Avenza Maps Competition 2021 may be sent to mapcompetition@avenza.com.